A walkthrough of dental equipment costs when starting up a new dental office.
After my experience starting and running two successful practices, I’ll also share my tips on how to acquire dental equipment for sale from dental equipment suppliers.
Read Time | 9 Minutes
I successfully started two dental offices and I’m not even a dentist! If I can start and run profitable dental offices, and even pay dentists, then certainly any dentist can start a practice. They will definitely make excellent money too.
First things first…
Do yourself a huge favor and don’t take on a bunch of debt. Especially if this is your first foray into owning your own practice. You most likely already have student loans and a mortgage, so avoid burying yourself in more debt with all the associated stress!
Here are the main categories where you can save significant amounts of money. By strategically setting up and saving in these categories, it will increase your odds of making it.
My goal is for you to be able to read this blog post so you have the confidence and information to start and run your own dental office from scratch. In this post, I will be focusing on Dental Equipment and covering Dental Supplies and Office Building in future posts.
Just to clarify, I’ll define dental equipment as bigger, investment pieces for your dental office. In other words, these are typically one-time and rarely repurchased parts, for example, things like dental chairs and panoramic x rays.
Dental supplies involve smaller items you use on a day-to-day basis. Dental offices have to more frequently replenish them – think operatory gloves and flouride.
You’re probably very familiar with what dental equipment you need to operate in your dental clinic if you went through three years of dental school. But to reiterate for any other less acquainted dental professionals, here is the main dental equipment I purchased to start my new practice:
The most commonly known dental equipment suppliers to new dentists include Patterson, Henry Schein, and other big names. Do not overpay
I found a used equipment place out of California where I bought refurbished ADEC dental chairs, delivery systems, x-ray heads, a Statim sterilizer, developer, suction pump and a bunch of other items all at a fraction of the big suppliers. Not all of these items were new, but they were all in great condition. I also got good prices on computers and software and found a guy who was able to set me up with a used phone system!
Below are my list of dental equipment suppliers where you will get a great deal on dental office equipment, computers, and other related tools.
Products and Prices
Estrada Dental Supply Co.8556 Red Oak St.
Dental EquipmentThese prices are from a specific quote that I received on 8/21/18. Obviously, the prices they quote you will vary from my quote but this gives you an idea of what you should expect to pay:
– ADEC Dental Carts #2561 W/electric Handpiece Refurbished – $3,000
– Satum 5000 Sterilizer Refurbished – $2,600
– Matrix Portable Nitrous 4 Tank Unit W/New Rubber Goods – $2,200
– ADEC Priority 1005 Dental Chairs Refurbished – $2,100
– Gendex 770 Refurbished X-ray Head – $1,900
– 2 HS Vacuum Air Teck Water System Refurbished – $950
– ADEC 6300 Light W/Bracket and Pole – $900
|These low prices are right off their website:|
X-ray heads:Gendex 770 – $2,968
Carestream CS2200: -$2,608
Package Option– Operatory “Hybrid” Package – $36,998 (some equipment is new and some are used)
– 2 Belmont Patient Chairs with:
– Delivery Systems
– Assistant’s Vacuum
– Operatory Light
– Dr. Stool
– Assistant Stool
– Periapical X-ray
– Ultrasonic Cleaner
– Vacuum Pump
Cloud Practice Management Software
|DentiMax is one of just a few companies that offer both practice management software and digital dental imaging as a completely integrated system. |
And the quality and prices are amazing:
Digital Sensors – Right now are starting at $2,999 – $3,999
Cloud Imaging/ Practice
Management Software – $299/month
Independent clinical reviews:– Dental Practice Management
Software Evaluation by DPS
– Clinical Evaluation by the Dental Advisor
– Digital X-ray Sensor Evaluation by DPS
ComputersComputer – OptiPlex 3060MFF – $768.61
(This is a super thin computer that
mounts behind your monitor/ great
for your operatory.)
Dell Micro All-in-One Stand – $99.99
(A very cool monitor stand that
allows you to mount the tiny
computer behind the
Giant Monitors for Ops –
Dell 24 Monitor – P2419H – $209.99
Regular Front Desk Monitor –
Dell 22 Monitor – P2217H – $179.39
Printer/Copier/Fax/Scanner Machine – $299
Xerox WorkCentre 3345/DNI
Dell Support PerksWhat is neat with Dell is that they include support and service with their products (i.e. computers, printers, etc.). They literally have partners everywhere and so if you ever have a problem with their computer, they will fix it. These prices are from a specific quote that I received on 9/4/18. Nothing changes faster than computer prices but this gives you an idea of what you might expect to pay for whatever the latest is. (You will want to Google these items online to see how much the prices have come down; Also, Dell makes good computers )
ComputersIf you are computer savvy or are working with a trusted computer tech, go to Amazon to find great deals on computers. Just go to Amazon’s website and search on “Personal Computer”. You will find all sorts of computers and so be sure to check out the system requirements for digital imaging systems and practice management softwares. Make sure the computer’s you find can handle the Sensor/Software system you choose.
As an example, check out DentiMax’s system requirements here.
If you have concerns before purchasing, call the software company to review the specs of the computer before you buy it!
ComputersYou will find amazing daily deals on this website.
For example I just found a beautiful Dell computer at just $499 each, with a purchase limit of three. That would work great in any dental office!
Computer Networking/ Telephone SystemsYou will need someone to wire your office with networking cable, phone lines, and set up your computer network and telephone system. In addition, you might need someone to buy all this stuff. They are an excellent resource to purchase telephone and computer equipment and can help you get in touch with local IT consultants who will set up your computers and phones for your new practice. If setting up a modem, router, or switch sounds foreign and scary, call these guys. CDW and their affiliates are a trusted company that will help you. If you are a non-tech who is lost with computers and phone systems, these are the guys who will take care of you.
To Get StartedI just called them letting them know that I was starting a new dental office. And then how I needed a new phone system to help with networking the computers I am buying from Dell. So you will be prepared, here are the questions they asked me:
#1 Question: What computers will you need help setting up/networking? Etc.Answer: Dell OptiPlex 3060MFF, with 8 gigs of memory, 512 Gig SSD hard drive, Windows 10s and 22” and 24” Dell Monitors
#2 Question: Do you want us to network these for you? And supply the Firewalls, routers, etc.Answer: Yes! Please!
#3 Question: What type of phone system do you want? Do you need a menus system, voicemail, extensions, etc… How many phones?Answer: Looking for something very simple and so a menu system is not needed but I would like an extension and voicemail. Need 5 phones: 2 at the front desk, 1 in my office, 1 in the consulting room, 1 in the lab
Local IT Company in CA(Covers all of CA, Oregon, Washington)
Sun Valley Tech®
Computer Networking/Telephone SystemsSun Valley Tech is a Value Added Reseller (VAR) for DentiMax and is a complete expert with the computers, software, digital sensors, and phone system:
Set Up and Support SpecialtiesPractice Management Software
Digital Imaging and Sensors
Computers and Networks
They can sell the above items, set it up and train your staff; providing a true “turn-key” system for your computer/telephone needs.
Pricing OptionsAs far as price, they have options where you can purchase what you need at a onetime price or enroll in their monthly maintenance program These guys are good. You can call them if you ever have a problem.
For some offices, they offer a monthly contract where they maintain everything, do regular monthly maintenance and get a lower hourly rate
For extreme examples, you can expect a $2,500 setup.
Local IT Company in AZ
(Phoenix, Arizona area)
Computer Networking/Telephone SystemsThis is an example of a local company that takes care of all of your computer needs. They will build/buy computers, set up your network, server setup, IP phone systems, etc. This IT company offers VOIP system (voice over IP / Internet phone).
When I called them, I let them know that I am purchasing my computer from Dell but you could totally buy from them too. They don’t carry older phones but do carry the new VOIP (voice over IP / Internet) phones.
Wiring Your office with Network Cable: $1,960.93
– Run New Cat6 Network Cable for a network (11 runs at 159/run)
– Patch Panel and Wall Mount Bracket
Complete 5 Computer NetworkSetup: $11,789.73
See below for the breakdown:
Computer Network Items:
Firewall (WatchGuard Firebox T15) – $398
Switch (Ubiquiti UniFi Switch) – $492
Wireless Access Point (Ubiquiti IEEE 802.11ac 1.71 Gbit) – $159
Five Computers: $5,845
Monitors (Viewsonic 24” LED LCD)
Intel Core i5-7260U 2020 GHz
16 GB DDR4 SDRAM
250 GB Internal Solid State Drive
Windows 10 Profesional
3” HDMI Cable
Logitech MK520 Wireless Keyboard / Mouse Combo
Other Computer Items:Arm Bracket Holder (for 3 desktop monitors) – $75
Ergotron StyleView Wall Mount
$2,367 (to mount 3 monitor and computers in the operatories)
Canon Image CLASS All in One
Printer – $268
Delivery, Installation, and Configuration
All Equipment – $1,424
Tax – $761.73
But keep in mind there are deals from other suppliers, so talk to your friends, go online, and do your own homework. It is fun saving money!
And remember, you will have to dig yourself out of the financial hole you create. Most importantly, don’t make that hole too deep. It’s not worth it.
In conclusion to this post, I want to reiterate the two main things to minimize when looking into the costs of starting up a dental office:
Too many of my dentist friends get taken advantage of by the dental industry. Then they go to dental school, come out with a lot of debt, and go way
Just knowing how good the sales deals you can find can make a world of a difference. So don’t get overwhelmed price-hunting, negotiating for discounts, or asking around on recommendations for dental equipment purchases.